Timeline Details
March 20
Purchasing
- All Nutrition orders for weeks of April 13th - May 22nd submitted to TrakNow.
April 13
Accounting Payroll
- All Move Money requests need to be submitted in SMS.
- All Nutrition Warehouse orders submitted to SMS.
April 15
Purchasing
- Last day to enter and submit Purchase Requisitions in SMS.
- Last day to enter Travel Requests in SMS
- Last day to enter and submit Inventory Requests in SMS, delivery dates may be affected.
April 17
Accounting
- Last Day to enter and submit Journal Entries, Check Requests, and Cash Receipts in SMS.
- Last Day to send in Mileage Request in SMS for payment in April.
- Final revisions to Current Year Budget in SMS.
- Post Next Year Budget in SMS.
- Final Deadline for all 2025-26 New Hire and Change Forms in SMS. All submissions must be fully approved and received by HR by this date.
- All ESP Evaluations must be completed and entered into the SMS system
- Last Day for Administrator and AOS Approval of Purchase Requisitions, Inventory Requests, and Travel Requests in SMS.
April 19
Payroll
- Last Day to enter and submit all True Time in Skyward SMS.
- Last Day to enter and submit all Time Off in Skyward SMS.
April 20
Accounting
- Last Day for Administrator and AOS Approval of Journal Entries, Check Requests, and Cash Receipts in SMS.
- Last day for True Time to be approved in Skyward SMS - any True Time through April 19th will be paid on April 23rd (True Time will not carryover to Qmlativ and will not be available after this date).
- Last day for Time Off to be approved in Skyward SMS.
April 20 - May 11
Payroll
- Manual time tracking will be required until the Qmlativ launch.
April 22
Purchasing
- Purchasing Department will print final Purchase Orders in SMS.
- Purchasing Department will complete final Travel Requests in SMS.
- Warehouse Department will print final Inventory Pick Lists in SMS, delivery dates may be affected.
April 23
Payroll
- Last payday in Skyward SMS - assignments are paid as usual.
- Subs paid from April 1 - April 15 as usual.
- True Time paid through April 5 as usual.
- True Time paid from April 6 - April 19 (larger paycheck than usual).
- Timesheets, stipends, and rosters paid through March 31 as usual.
- Payroll deduction checks ran.
- Close the month
- Last day to enter and approve time off in Skyward SMS.
April 24
Accounting
- Final AP Check Run in SMS.
April 27 - May 3
Accounting HR Payroll Purchasing Warehouse
- Skyward SMS system will be down for the transition to Qmlativ. Any transactions typically recorded in Skyward will need to be manually tracked for entry when Qmlativ goes live.
May 4
Accounting HR Payroll Purchasing Warehouse
- Qmlativ database accessible by Information Systems for system configuration and security access.
May 5
Accounting HR Payroll Purchasing Warehouse
- Department review of Qmlativ data and processes.
May 8
Payroll
- There will be no semi-monthly payroll for subs in May.
May 11
Accounting HR Payroll Purchasing Warehouse
- Expected date for end users to gain access to Qmlativ.
- End users begin entering Time Tracking (previously called True Time) and Time Off records in Qmlativ.
- Begin Submitting New Hire, Change, and Transfer Forms for the upcoming 2026-27 school year on May 11th.
May 15
Purchasing
- All Nutrition Managers can make any adjustments to previously submitted orders in TrakNow.
May 18
Warehouse
- Start Processing Nutrition Warehouse Requests in Qmlativ.
May 22
Payroll
- First payday in Qmlativ - assignments are paid as usual.
- Subs paid from April 16 - May 15 along with April sub bonus - due to subs not being paid on May 8, this will be a larger than usual payroll.
- Time Tracking paid from April 20 - May 3 - due to True Time through April 19 being paid early on April 23, this will be a smaller than usual payroll.